Process audits

Process visualization in the context of process audits

Our experienced trainers and process analysts develop your target processes for you. As soon as they have reduced the complexity of the assignment to the essentials, they present the target processes without special process modeling tools.

These process illustrations help to improve current processes and serve as the basis for the training needs analysis and training guides. At t4t, we firmly believe that employees are more motivated and efficient when they have learned the necessary steps and gained a solid understanding of the overall company processes.

Within the framework of a process visualization, we create a schematic representation of your complete SAP system, from the smallest feature to the overall picture of your company.

Forensic audit

A forensic audit examines and evaluates a company's or individual's SAP system to determine if it is being used in the desired manner. IT forensic auditing is a subset of process auditing. Forensic audits require the expertise of first-class consultants, profound knowledge of system procedures as well as expert knowledge regarding the framework of such an audit.

Forensic audits cover a wide range of investigative activities. They can be conducted to uncover weaknesses, system failures or other problems in the system. Only highly experienced executive trainers with more than 20 years of experience are used to lead forensic audit teams. 

Optimization at workplaces

We visit your employees at their workstations and see how they use the SAP system. In the process, we immediately provide tips for optimized work. If we discover topics that would be relevant for a larger group of participants or whose knowledge transfer would require more time, we plan the corresponding training content, the time scope and possible dates with you.

Analysis of weak points and optimization potential

In companies where SAP has been used for several years, the situation often arises that

• know-how carriers are no longer in the company due to fluctuation
• SAP functions are not used in an optimal way or are partly not known at all
• Business processes have changed, but these changes have not been reconciled with SAP usage.
• Media discontinuities (download to Excel, upload to SAP, etc...) become more frequent
• the company's own SAP programs are not used (z transactions)
• the motivation of the employees decrease.

The analysis reveals weaknesses and their origins in previous processes and allows qualitative measures to be taken to improve processes and the use of the SAP system. A complete vulnerability analysis consists of three parts:

1. Record and visualize the actual processes (see "Process visualization")
2. Accompanying the employees in the specialist departments at their workplaces in order to identify weak points and to name potential for optimisation (see "Optimisation at the workplace")
3. Summarize the results and derive measures from them. As a result, you receive action plans with a classification of the benefits and the effort, as well as the assignment of responsibilities.

Fit Gap Analysis

In the fit-gap analysis, we distinguish the following cases:

• Roll-out of SAP processes in national and international locations
• Integration of a new company unit (location/plant/company code/business area) into the existing SAP system (national and international)
• Migration from SAP ERP to S/4HANA

In all cases, we use the recorded actual processes (see "Process Visualization") to identify overlaps and differences and derive action plans from them:

• In the first two cases, the processes of the branch office are recorded and superimposed on the process diagrams of the head office. This makes it easy to identify the gaps.
• In the third case, we graphically convert SAP ERP processes into S/4HANA processes to determine the deltas and tasks for an upgrade project.

As a result, you receive a summary of the identified gaps and an assignment of responsibilities. It serves as the basis for drawing up a project roadmap and an effort estimate.